Vacation Leave Benefits

Annual/Monthly rate vacation hours are earned monthly based on years of full-time service.

 

Full-time Staff Vacation Benefits

First 3 Years of Employment	3rd Anniversary	5th Anniversary	10th Anniversary +
12 days/year at 8 hours/month	15 days/year at 10 hours/month	20 days/year at 13.3 hours/month	21 days/year at 14 hours/month

Full-time Administrator Vacation Benefits

First 10 Years of Employment	10th Anniversary +
20 days/year at 13.3 hours/month	21 days/year at 14 hours/month

• Vacation time off is available to full time staff and eligible faculty after new employee's probationary period.

• Vacation is earned monthly but can be borrowed from unearned time, up to your maximum annual accrual. 

• Vacation leave hours accrue on the last day of each month. An employee who is in a paid status on the last day of the month earns leave hours for that month. 

• Employees will submit their absence request for time off in Workday.  Vacation requests must be approved by the supervisor in advance of absence.  

• Providing quality academic and student services to our students is our priority and therefore, all staff and administrator requests for days off during the week before the semester begins and the first week of classes each semester should be very limited.

  • Supervisors: Please work with your department to ensure proper coverage is provided during this time.

  • Employees: A written request with rationale from the employee must be submitted to and approved by the appropriate Vice President, then forwarded to the appropriate HR Consultant to be included in the personnel file before vacation leave is taken during those critical periods each semester.

• Faculty, as well as all exempt staff and administrators, have the option to request available time off in half or whole day increments.  Any other scheduling arrangements should be made with their supervisor.  If you have any questions, feel free to contact your supervisor or HR. 
• A maximum of three consecutive weeks' of vacation may be taken.
• Full-time employees can roll over a maximum of 120 hours of accrued, unused vacation hours each fiscal year. 
• Earned but unused vacation hours can be paid out at termination of full time employment, retirement, or status change to a non-benefits eligible position or a position that does not earn vacation hours.
• In addition, up to a maximum of 80 hours rolled from the previous year can be paid at termination of employment, retirement, or status change to a non-benefits eligible position. 

• Borrowed Vacation hours that have been used but not yet earned must be repaid upon termination of employment or change to a non-benefits eligible position or a position that does not earn vacation hours. 

Grant-Funded Employees

To ensure sufficient funding to cover earned vacation balances, for employees in positions funded by a grant must use all earned vacation hours by the end of the grant funding year.  In the event that grant employment ends, payment for earned but unused vacation hours is contingent upon the availability of grant funds for such payment, and is not eligible to be paid from non-grant funds.

 

If you need more information or have questions, contact Collin College HR/Benefits at benefits@collin.edu or 972-599-3152.

 

Michelle Benvie
Assistant Director, Benefits and HR Support
(972) 599-3164
mbenvie@collin.edu

Benefits Team
Main Line: (972) 599-3152
benefits@collin.edu

Tara Rice
HR Generalist, Benefits
(972) 758-3849
Fax (972) 599-3156
tcrice@collin.edu

Mili Kim
HR Coordinator, Benefits
(972) 758-3886
Fax (972) 599-3156
mkim@collin.edu

Vinna Cook
HR Generalist, Benefits (Part-time)
(972) 599-3152
Fax (972) 599-3156
vcook@collin.edu